Why Xero is the perfect choice for your businesses’ bookkeeping needs

Published Tuesday, 20th July 2021
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Xero is an online, cloud-based accounting platform established in 2006. Since then, millions of businesses across the globe have been using Xero to effectively streamline their bookkeeping process. Caldwell Penn is on a mission to take the stress out of bookkeeping by showing you how to use Xero as efficiently as possible. Learn all about Xero’s comprehensive features and improve your businesses’ overall performance.

Xero recognises how competitive the online bookkeeping market can be. For this reason, the platform offers over 700 integrations that cater to the unique needs of every user. Statistically speaking, more than 2.7 million businesses and single users have enhanced their bookkeeping process using Xero. It saves time and money by streamlining processes and giving you the tools to accomplish financial tasks with ease.

Each and every business, large and small, contributes to the evolving global economy. Xero wants millions of small businesses to thrive through better tools, information and connections. It’s the perfect offering for companies looking to upscale.

Xero’s top features

Xero offers a total of over 700 features and integrations, so unfortunately we can’t go through all of them in this article. Whether you’re a business owner trying to take control of your finances or a bookkeeper interested in taking your services to the next level, it certainly helps to know about Xero’s top features.

We’ve handpicked some of the most useful features and listed them below:

Online Invoicing

Automatically email invoices to the relevant party directly from Xero. The software integrates with PayPal, Stripe, Square and other payment processors so you can accept payments online. Your customers will have an effortless online transaction experience.

  • Convert a quote into an invoice in just a few clicks, making it easier to onboard new customers.
  • Easily change and reorder items on an invoice without having to draft a new one.
  • Schedule recurring invoices.
  • Send out automatic payment reminders encouraging customers to pay on time. You can choose exactly when you want the reminders to go out.

Bill Tracking

Just like the comprehensive invoicing system offered by Xero, you can also take advantage of bill tracking. Xero allows you to track all your bills in one place, including recurring bills. Better yet, you can also copy bills and edit them instead of creating new ones from scratch.

Inventory Tracking and Purchase Ordering

Once you’ve created quotes and invoices, Xero allows you to track how many items you have in stock. It will alert you if your stock is running out and prevent you from approving orders that you don’t have the stock for. Advanced inventory integrations are also available through the Xero app marketplace. This helps if you happen to have more than 4000 items in your inventory.

Mobile Device Capabilities

Xero’s mobile app really takes it to the next level. Complete several accounting tasks while on the go. Imagine a reality where you can issue invoices without having to sit at your work desk. Use the Xero app on a laptop, mobile phone, tablet or smartwatch.

Seamless Integration

Xero offers so many features that it’s bound to have everything you need. However, if there’s a need to connect it to the other accounting or project management services that you already use, there’s likely to be an add-on in the app’s inbuilt marketplace.

Why choose Xero

Most businesses start out relatively small, but there’s plenty of opportunity for growth. That makes it important to choose a bookkeeping software that helps you keep on top of things in the early phases and handle exponential growth. Xero is well-suited for businesses of all sizes in a range of industries.

Of course, there is other bookkeeping software out there, but Xero has been specially designed for online usage from the get-go. It also supports every major aspect of the financial process, meaning you’re unlikely to have to pair Xero with any other software. It’s your go-to place for all things finance.

Xero also helps businesses adapt to the the modern world. You can go from an inefficient, outdated accounting system to a cutting-edge, semi-automated system in a matter of days. It’s that simple. Xero provides multiple start up prompts to acquaint you with the online accounting solution. There will be prompts to help you connect your business bank account, add customers and create invoices. Nevertheless, because Xero is so widely used, there are plenty of firms that advise people on how to use the platform effectively.

Getting acquainted with Xero

It’s understandable that some people might struggle to wrap their heads around everything that Xero has to offer, especially when time is of the essence. That’s where one-to-one training sessions come in handy. The remote training sessions equip you with a basic knowledge of Xero and allow you to refresh your memory when it comes to more complex operations. There’s no pressure to complete a specific amount of sessions either. Let us know what you need and we’re here to help.

There are very few points of contact with Certified Xero Advisors like us. So, we’re committed to showing you the ropes and making sure that you’ll be able to use the software on your own.

Standard Xero training entails:

  • Knowing how to issue professional, HMRC compliant invoices and email them to your customers.
  • Learning how to process receipts, invoices, quotes and expense reports from Receipt Bank into Xero.
  • Understanding how to view outstanding customer and supplier balances and send statements to customers directly within Xero.
These are just a few of the main training outcomes, however, there’s so much more to learn and we’re here to make it easier to learn about Xero and essentially take your business to new heights.

We hope you have a better understanding of Xero and everything that it has to offer. In this day and age, businesses experience rapid growth and it can be difficult to keep up with finances if you don’t have a solid solution. Caldwell Penn offers comprehensive Xero support that enables you to become completely comfortable using the software and gain valuable insight on the best ways to use it.

Get in touch for a no-obligation phone call with our team to find out more.

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